How it works
Medicine is given in the field. The record should be made there too.
VetTrace records the medicine as it's given, so vets finish the day with nothing to write up. Say what you gave. VetTrace logs the medicine and its batch number, keeps count of what's left in your car, and makes sure it gets charged.
Why it matters
Written later, it goes wrong.
The notes come from memory and the gaps hide in the paperwork. VetTrace closes them at the moment the medicine is given.
Gloves on, mid-crush.
The note waits for the drive home. Some never get written.
Given here, invoiced there.
The dose is in one place and the invoice is in another.
Which batch was that?
A batch worked out from what should be on the shelf is a guess.
Our promises
Four promises. Kept on every visit.
Never guess a batch.
VetTrace captures the batch when the medicine is used. If a label is unclear, it asks for another photo.
Never block a vet.
The visit carries on. Any gap is picked up later, in minutes.
Never write it up later.
Say what you gave. The stock, the batch and the billing follow, with no notes to write at home.
Never record without a yes.
VetTrace proposes. Nothing enters the record until you confirm.
The workflow
Seven steps. One unbroken record.
At the practiceBook stock in from a photo
Photograph the delivery note. VetTrace reads the product, quantity, batch and expiry, and flags any line it cannot read.
The batch is on record from the day the stock arrives.
Stock booked in. One line is waiting for a person.
Load the vehicle
Restock from the practice. The batch travels with the stock, and every vehicle keeps its own ledger.
You always know what is in each car, and what came off it.
The batch travels with the stock. Every vehicle holds its own ledger.
Say it once
Say what you gave, scan the pack or take a photo. VetTrace uses the most reliable way to capture the batch.
A record built at the point of use, not from memory.
No signal? It saves on the phone and syncs later.
Check it and tap
VetTrace proposes what you gave and keeps the rest as a note. Nothing enters the record until you confirm.
Stock, batch and charge move only when you say yes.
Close the day
One recap shows what was given, what was billed and what is left on each vehicle.
The day is closed before you get home.
What was given, what was billed and what is left on the vehicle. Check it and you are done.
Clear the gaps
One champion per practice reviews variances in a few minutes a week. Recorded use is checked against your billing data, and any gap is listed line by line.
Medicine given but not billed is found, not assumed.
Stand up to inspection
Every entry carries its product, batch and expiry. Withdrawal periods are calculated, including under the cascade. Corrections are audited amendments, never silent edits.
What was recorded stays recorded.
Corrections are audited amendments, never silent edits. What was recorded stays recorded.
Who it helps
The whole practice, not just the vet.
The vet
Say it, confirm it, carry on.
The champion
A few minutes a week, by vehicle.
Operations and finance
Given but not billed, listed line by line.
The owner
A record that stands up when an inspector asks.
FAQ
Questions we are asked.
Do vets have to change how they work?
No. Say what you gave, scan the pack or take a photo, then confirm. Voice is quicker than writing the note you would have written anyway.
Can VetTrace get it wrong?
It proposes and you confirm. Nothing enters the record until you say yes, and if a label is unclear VetTrace asks for another photo rather than guess.
Does it work without a phone signal?
Yes. Entries are saved on the phone and sync when the vehicle is back in range. It has been tested with no signal at all.
Does it work with our practice system?
VetTrace checks recorded use against your own billing data, and a Provet integration is in development. Book a demo and we will talk through your setup.
Does it work for small animal practice?
Small animal practice follows in the coming months. Register your interest and we will let you know when it is ready.
How much does it cost?
Enquire for further information. We cover commercial terms on the demo call.
Book a demo
See VetTrace in 30 minutes. Nothing to prepare.
We show you VetTrace working on a real example, then answer your questions. Nothing to bring, nothing to install, no commitment.
Running a small animal practice? VetTrace for small animal is coming. Register your interest.
How it works
Medicine is given in the field. The record should be made there too.
VetTrace records the medicine as it's given, so vets finish the day with nothing to write up. Say what you gave. VetTrace logs the medicine and its batch number, keeps count of what's left in your car, and makes sure it gets charged.
Why it matters
Written later, it goes wrong.
The notes come from memory and the gaps hide in the paperwork. VetTrace closes them at the moment the medicine is given.
Gloves on, mid-crush.
The note waits for the drive home. Some never get written.
Given here, invoiced there.
The dose is in one place and the invoice is in another.
Which batch was that?
A batch worked out from what should be on the shelf is a guess.
Our promises
Four promises. Kept on every visit.
Never guess a batch.
VetTrace captures the batch when the medicine is used. If a label is unclear, it asks for another photo.
Never block a vet.
The visit carries on. Any gap is picked up later, in minutes.
Never write it up later.
Say what you gave. The stock, the batch and the billing follow, with no notes to write at home.
Never record without a yes.
VetTrace proposes. Nothing enters the record until you confirm.
The workflow
Seven steps. One unbroken record.
At the practiceBook stock in from a photo
Photograph the delivery note. VetTrace reads the product, quantity, batch and expiry, and flags any line it cannot read.
The batch is on record from the day the stock arrives.
Stock booked in. One line is waiting for a person.
Load the vehicle
Restock from the practice. The batch travels with the stock, and every vehicle keeps its own ledger.
You always know what is in each car, and what came off it.
The batch travels with the stock. Every vehicle holds its own ledger.
Say it once
Say what you gave, scan the pack or take a photo. VetTrace uses the most reliable way to capture the batch.
A record built at the point of use, not from memory.
No signal? It saves on the phone and syncs later.
Check it and tap
VetTrace proposes what you gave and keeps the rest as a note. Nothing enters the record until you confirm.
Stock, batch and charge move only when you say yes.
Close the day
One recap shows what was given, what was billed and what is left on each vehicle.
The day is closed before you get home.
What was given, what was billed and what is left on the vehicle. Check it and you are done.
Clear the gaps
One champion per practice reviews variances in a few minutes a week. Recorded use is checked against your billing data, and any gap is listed line by line.
Medicine given but not billed is found, not assumed.
Stand up to inspection
Every entry carries its product, batch and expiry. Withdrawal periods are calculated, including under the cascade. Corrections are audited amendments, never silent edits.
What was recorded stays recorded.
Corrections are audited amendments, never silent edits. What was recorded stays recorded.
Who it helps
The whole practice, not just the vet.
The vet
Say it, confirm it, carry on.
The champion
A few minutes a week, by vehicle.
Operations and finance
Given but not billed, listed line by line.
The owner
A record that stands up when an inspector asks.
FAQ
Questions we are asked.
Do vets have to change how they work?
No. Say what you gave, scan the pack or take a photo, then confirm. Voice is quicker than writing the note you would have written anyway.
Can VetTrace get it wrong?
It proposes and you confirm. Nothing enters the record until you say yes, and if a label is unclear VetTrace asks for another photo rather than guess.
Does it work without a phone signal?
Yes. Entries are saved on the phone and sync when the vehicle is back in range. It has been tested with no signal at all.
Does it work with our practice system?
VetTrace checks recorded use against your own billing data, and a Provet integration is in development. Book a demo and we will talk through your setup.
Does it work for small animal practice?
Small animal practice follows in the coming months. Register your interest and we will let you know when it is ready.
How much does it cost?
Enquire for further information. We cover commercial terms on the demo call.
Book a demo
See VetTrace in 30 minutes. Nothing to prepare.
We show you VetTrace working on a real example, then answer your questions. Nothing to bring, nothing to install, no commitment.
Running a small animal practice? VetTrace for small animal is coming. Register your interest.